The Agora is the most important meeting within AEGEE, it is our member’s General Assembly. The aim of the Agora is to decide on the work we are all doing as an organisation, control the work of those who administer it directly (the Comité Directeur and the Commissions), change whatever we don’t like and suggest new ideas to be applied in the future. The Agora is a forum where opinions from all around our Network are shared. It is the direct participation of all the Locals in the administration of our organisation.
Every Spring and Autumn, an Agora gathers over 800 AEGEE members for 4-5 days in order to discuss key questions, elect new teams for administrative bodies of the Association, follow activity reports and vote for changes to the existing rules. The Agora is organised by an AEGEE Local and coordinated by the special body called the Chair Team in cooperation with the Comité Directeur (Board of Directors).
Objectives and tasks
The Agora has the following tasks:
- Voting upon the Activity Plan and Report of the Board of Directors and Working Groups, as well as the Financial Report of AEGEE-Europe as presented by the Financial Director;
- Voting upon the future development of the association and setting the general guidelines of AEGEE-Europe’s policies, projects and programmes as proposed by the Comité Directeur, AEGEE Locals or European Bodies (e.g. Strategic Plan);
- Deciding about modifying the Statutes of AEGEE-Europe with a 2/3 majority of the delegates; and
- Electing the members of the Comité Directeur, the Commissions of AEGEE-Europe, and coordinators of Working Groups.
Useful terms to know
Type of sessions held during the event
Plenary
- Every morning and evening
- Most important topics are discussed and presented
- Candidates present themselves
- Attendance for delegates
Prytanium
- Smaller group of delegates and envoys discussing proposals and
reports - Multiple parallel sessions
- Attendance for delegates
Workshop
- Chance to learn or train on a specific topic
- Mostly intended for visitors and envoys
- Delegates can attend if they do not need to be anywhere else
Progress Meeting
- Discuss ideas or future proposals, strategies, or progress of the organisation
- Give recommendation for future acts
- Not mandatory for delegates
Participation Types
Delegates
Delegates speak on behalf of their Antenna which elected them at their own Local Agora. The delegates role is to voice the opinion of their Local (= member of AEGEE-Europe).
There can be up to three delegates per Antennae.
Note: Attendance is measured for plenaries and prytania, as a Local needs to be represented during 100% of all prytania and at least 80% of all plenaries the amount of delegates together can attend.
Envoys
Envoys are representatives sent to the Agora by:
- Contact Antennae
- an AEGEE Partner Association
or are:
- assistants or members of the Comité Directeur
- members of an AEGEE-Europe Commission or an assistant of the Network Commission
- members of a committee
- members of a Working Group
- members of a Project Team
- Liaison Officers or Policy Officers of AEGEE-Europe
Numbers and elections of the envoys are regulated into the WF of the Agora and the respective regulations of each body and organ.
Visitors
- Representatives of Antennae, Contact Antennae or European Bodies
- No limitations per body
- Chair Team does the selection
- Attendance is not measured
Observers
- Representatives of Contacts
- 2 are automatically accepted, the rest is selected by Chair
Team - Attendance is not measured
| Type | Delegate | Envoy | Visitor | Observer |
|---|---|---|---|---|
| Can vote? | ||||
| Can speak? |